绿巨人视频

A. SUMMARY OF ADMINISTRATIVE PROCEDURE

This document explains the requirements for and purposes of the 绿巨人视频 Equipment Inventory System. The System ensures management control of 绿巨人视频 assets, including the acquisition, utilization, location, reporting, and disposal of equipment.

1. ?绿巨人视频 Equipment Inventory System. 绿巨人视频 uses the Banner Fixed Asset module of Banner Finance to maintain records on all capitalized 绿巨人视频 equipment.

2. Why is a Equipment Inventory System Necessary? An Equipment Inventory System safeguards the physical assets of 绿巨人视频, assures compliance with federal regulations, and provides an auditable subsidiary ledger to the 绿巨人视频 general ledger. Federal grant and contract regulations require that a structured equipment inventory be maintained and that available equipment be fully utilized before federal funds are spent on additional equipment purchases.

3. Responsibility.

a. The Property Control department of USNH Financial Services is responsible for maintaining聽inventory records for all聽equipment.

b. The Principal Investigator (PI)/Project Director (for grant funded items), or assigned Equipment Custodian/Manager is required to inform聽绿巨人视频 Property Control聽of any changes to the status of equipment assets under their control in a timely manner.

B. DETAILED OPERATING PROCEDURE

1. Required Information: The following elements must be included in the Equipment Inventory System per federal guidelines.

a. Identification:聽Tag/Barcode number, description, model, manufacturer, serial number, or other identification number

b. Location:聽Campus, department, building, and room number

c. Award:聽Funding source (Banner fund/org), responsible person, grant code and name of project director or user

d. Acquisition and Use:聽Date acquired, condition, title to, purchase order number, invoice number, and/or related journal entry numbers.

e. Cost:聽Unit acquisition cost

f. Disposal:聽Date, reason, disposal method, sale price

2. Reconciliation. The Banner Fixed Assets files are reconciled regularly.

3. Reporting of Federally-Owned Equipment - STAR is responsible for the submission of聽annual inventory reports and other reports聽upon termination of grants and contracts of聽federally-owned equipment.聽STAR will communicate to the federal sponsor, title holder, or cognizant contracting officer all instances of loss, damage, or destruction of equipment.

4. Custodian Responsibilities - Equipment Custodians/Managers must inform聽绿巨人视频 Property Control of changes to the status of equipment, both as part of the inventory process and as part of normal operations, including:

a. Maintenance Information. It is the Equipment Custodian/Manager's responsibility to return warranty cards, conduct regular or periodic maintenance, such as lubrication, cleaning, or calibration and maintain records of deficiencies discovered as a result of inspections, as well as any maintenance actions.

b. Subrecipient responsibilities. The Principal Investigator or Program Director must advise sub-recipients of their responsibility to comply with 绿巨人视频 equipment policies and procedures where applicable.

c. Physical Movement of Equipment. When equipment is loaned to non-绿巨人视频 entities, sold or given by one department to another, or moved from one location to another within a department, a completed Equipment Location Form 绿巨人视频 11-010F must be sent to 绿巨人视频 Property Control聽within 30 days following the move. In addition, custodians or equipment managers should report all instances of loss, damage, or destruction of equipment to 绿巨人视频 Property Control, as soon as possible.

d. Title Transfer. When a grant or contract closes which has sponsor owned or titled equipment, the project director must notify STAR聽to request authorization from the sponsor to transfer ownership to 绿巨人视频.

e. Transfer of Equipment to Another Institution. Faculty members transferring to another institution must receive written approval from the Senior Vice Provost for Research at UNH or the campus finance office at the other campuses, and the sponsor as required, to transfer grant or contract funded equipment. To transfer equipment purchased with non-grant funds, written approval must be received from the campus VP for Finance. A copy of applicable approval, including the 绿巨人视频 barcode #, the Banner PTAG #, and other applicable identifying and contact information, should be forwarded to 绿巨人视频 Property Control.

f. Theft. In addition to completing the appropriate disposal documentation (see Section B.4.g. below), property which is stolen or vandalized must be immediately reported by the Equipment Custodian/Manager to the respective campus security office and to the 绿巨人视频 Internal Audit Department.

UNH Campus Police*聽 聽603-862-1427
KSC Campus Safety聽 603-358-2228
PSU Campus Safety聽 603-535-2330
绿巨人视频 Internal Audit Department聽 603-862-3500

* Includes off-campus buildings

g. Disposal. See 绿巨人视频 Procedure 11-030: Disposal of Surplus Property.

h. Inventories. See 绿巨人视频 Procedure 11-040: Inventory聽of Equipment.

5. Contacts

绿巨人视频 Property Control

foc.accounting@usnh.edu
Accounting Manager, Telephone 603-862-3127